Definitions and interpretation
Data Protection Laws
,T.H.U.G.S London C.I.C.
we or us
User or you
collectively all information that you submit to T.H.U.G.S London C.I.C. via the Website. This definition incorporates, where applicable, the definitions provided in the Data Protection Laws;
any applicable law relating to the processing of personal Data, including but not limited to the Directive 96/46/EC (Data Protection Directive) or the GDPR, and any national implementing laws, regulations and secondary legislation, for as long as the GDPR is effective in the UK;
the General Data Protection Regulation (EU) 2016/679;
T.H.U.G.S London C.I.C, a company incorporated in England and Wales with registered number 150 whose registered office is at Dehavilland Close, Middlesex, UB5 6RU;
any third party that accesses the Website and is not either (i) employed by T.H.U.G.S London C.I.C, and acting in the course of their employment or (ii) engaged as a consultant or otherwise providing services to T.H.U.G.S London C.I.C, and accessing the Website in connection with the provision of such services; and
the website that you are currently using, thugslondon.org, and any sub-domains of this site unless expressly excluded by their own terms and conditions.
a. the singular includes the plural and vice versa;
c. a reference to a person includes firms, companies, government entities, trusts and partnerships;
d. "including" is understood to mean "including without limitation";
e. reference to any statutory provision includes any modification or amendment of it;
this Website. It does not extend to any websites that can be accessed from this Website including, but not limited to, any links we may provide to social media websites.
4. For purposes of the applicable Data Protection Laws, T.H.U.G.S London C.I.C, is the "data controller". This means that T.H.U.G.S London C.I.C, determines the purposes for which, and the manner in which, your Data is processed.
5. We may collect the following Data, which includes personal Data, from you:
b. date of birth;
d. job title;
f. contact Information such as email addresses and telephone numbers;
g. health related information ;
How we collect Data
6. We collect Data in the following ways: a. data is given to us by you; and
b. data is collected automatically.
Data that is given to us by you
7. T.H.U.G.S London C.I.C, will collect your Data in a number of ways, for example:
a. when you contact us through the Website, by telephone, post, e-mail or through any other means;
b. when you enter a competition or promotion through a social media channel;
c. when you make payments to us, through this Website or otherwise;
d. when you elect to receive marketing communications from us;
e. when you use our services;
Data that is collected automatically
8. To the extent that you access the Website, we will collect your Data automatically, for example:
a. we automatically collect some information about your visit to the Website. This information helps us to make improvements to Website content and navigation, and includes your IP address, the date, times and frequency with which you access the Website and the way you use and interact with its content.
Our use of Data
9. Any or all of the above Data may be required by us from time to time in order to provide you with the best possible service and experience when using our Website. Specifically, Data may be used by us for the following reasons:
a. internal record keeping;
b. improvement of our products / services;
c. transmission by email of marketing materials that may be of interest to you;
d. contact for market research purposes which may be done using email, telephone, fax or mail. Such information may be used to customise or update the Website;
10. We may use your Data for the above purposes if we deem it necessary to do so for our legitimate interests. If you are not satisfied with this, you have the right to object in certain circumstances (see the section headed "Your rights" below).
11. For the delivery of direct marketing to you via e-mail, we'll need your consent, whether via an opt-in or soft-opt-in:
a. soft opt-in consent is a specific type of consent which applies when you have previously engaged with us (for example, you contact us to ask us for more details about a particular product/service, and we are marketing similar products/services). Under "soft opt-in" consent, we will take your consent as given unless you opt-out.
b. for other types of e-marketing, we are required to obtain your explicit consent; that is, you need to take positive and affirmative action when consenting by, for example, checking a tick box that we'll provide.
c. if you are not satisfied about our approach to marketing, you have the right to withdraw consent at any time. To find out how to withdraw your consent, see the section headed "Your rights" below.
Who we share Data with
12. We may share your Data with the following groups of people for the following reasons:
a. our employees, agents and/or professional advisors - T.H.U.G.S London respects your privacy and will only share specific and relevant information with our employees, agents or professional advisors where we deem to be necessary to provide you with the services you have requested ;
b. third party service providers who provide services to us which require the processing of personal data - our websites may include links to third-party websites, plug-ins and applications. Clicking on those particular links or enabling those connections may allow third parties to collect or share information about you. Our websites encompasses social media features such as Facebook, these features may collect data about you, including but not limited to your IP address in addition to what web pages you are visiting on our website, and may set a cookie to enable that particular feature to function correctly. Your interaction with these features are governed by the privacy policies of the company providing it. We do not control these third-party elements and therefore are not liable for their privacy statements. Any data shared through us to a third-party service is to help us perform functions on outperform behalf to ensure the website performs to it optimum;
c. third party payment providers who process payments made over the Website - to enable third party payment providers, such as PayPal to process user payments and refunds ;
d. relevant authorities - is to assist in the prevention of crime ;
Keeping Data secure
13. We will use technical and organisational measures to safeguard your Data, for example:
a. access to your account is controlled by a password and a user name that is unique to you. b. we store your Data on secure servers.
14. Technical and organisational measures include measures to deal with any suspected data breach. If you suspect any misuse or loss or unauthorised access to your Data, please let us know immediately by contacting us via this e-mail address: firstname.lastname@example.org.
15. If you want detailed information from Get Safe Online on how to protect your information and your computers and devices against fraud, identity theft, viruses and many other online problems, please visit www.getsafeonline.org. Get Safe Online is supported by HM Government and leading businesses.
17. Even if we delete your Data, it may persist on backup or archival media for legal, tax or regulatory purposes.
18. You have the following rights in relation to your Data:
a. Right to access - the right to request (i) copies of the information we hold about you at any time, or (ii) that we modify, update or delete such information. If we provide you with access to the information we hold about you, we will not charge you for this, unless your request is "manifestly unfounded or excessive." Where we are legally permitted to do so, we may refuse your request. If we refuse your request, we will tell you the reasons why.
b. Right to correct - the right to have your Data rectified if it is inaccurate or incomplete.
c. Right to erase - the right to request that we delete or remove your Data from our
d. Right to restrict our use of your Data - the right to "block" us from using your Data or limit the way in which we can use it.
e. Right to data portability - the right to request that we move, copy or transfer your Data.
f. Right to object - the right to object to our use of your Data including where we use it for
our legitimate interests.
19. To make enquiries, exercise any of your rights set out above, or withdraw your consent to the processing of your Data (where consent is our legal basis for processing your Data), please contact us via this e-mail address: email@example.com.
20. If you are not satisfied with the way a complaint you make in relation to your Data is handled by us, you may be able to refer your complaint to the relevant data protection authority. For the UK, this is the Information Commissioner's Office (ICO). The ICO's contact details can be found on their website at https://ico.org.uk/.
21. It is important that the Data we hold about you is accurate and current. Please keep us
It is important that the Data we hold about you is accurate and current. Please keep us informed if your Data changes during the period for which we hold it.
Links to other websites
Changes of business ownership and control
24. We may also disclose Data to a prospective purchaser of our business or any part of it.
25. In the above instances, we will take steps with the aim of ensuring your privacy is protected.
28. Unless otherwise agreed, no delay, act or omission by a party in exercising any right or remedy will be deemed a waiver of that, or any other, right or remedy.
29. This Agreement will be governed by and interpreted according to the law of England and Wales. All disputes arising under the Agreement will be subject to the exclusive jurisdiction of the English and Welsh courts.
You may contact T.H.U.G.S London C.I.C, by email at firstname.lastname@example.org.
08 August 2019